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Solicitation Number: 20-PR-DPO-39
Solicitation Title: Annual Maintenance, Repair and Calibration of Instrumentation Control and Electrical Equipment
Solicitation Description:

**ADDENDUM 1 -  This addendum is being issued to respond to formal questions submitted by prospective offerors and to provide an update to the Scope of Work (SOW) addressing the questions.

District of Columbia Water and Sewer Authority (DC Water) is soliciting proposals for the Annual Maintenance, Repair and Calibration of Instrumentation, Control and Electrical equipment located at various DC Water Department of Pumping Operations (DPO) facilities. DC Water is seeking a highly competent, experienced and qualified contractor for repair, maintenance, calibration, and installation services of various industrial instrumentation equipment, valve actuators, control systems and various equipment.

Solicitation Type: Request for Proposal (RFP)  
Commodity Codes: 914--38 - Electrical
936--25 - Electrical Equipment (Except Cable and Wires, and Lighting Fixtures) Maintenance and Repair
992--39 - Electrical Systems Testing Services
992--40 - Electronic and Electrical Cable Testing Services
968--48 - Inspection Services, Electrical Instrumentation and Control
992--55 - Miscellaneous Testing and Calibration Services
936--77 - Substation/High Voltage (Electrical) Maintenance and Repair
992--00 - TESTING AND CALIBRATION SERVICES
910--82 - Wiring and Other Electrical Maintenance and Repair Services
 
Procurement Type:
  • Open Market with Preference Points for Certified Local and Small Business Enterprises
Contract Type: Fixed Price
Release date of Solicitation: May 19, 2020
Close Date/Time or IFB Bid Opening Date/Time: June 15, 2020 2:00 PM
Procurement Contact: Angelia Allison (Sr. Sourcing Specialist,)  
Technical Contact: Angelia Allison (Sr. Sourcing Specialist,)  
Email Questions To: Angelia Allison (Sr. Sourcing Specialist,)  
Last Date for Questions: May 29, 2020 2:00 PM

RFQ or Bid Document Information

RFQ or Bid Document Fee:

- not specified -

Documents located at:

- not specified -

Estimated Project Cost:

- not specified -

Pre-Bid / Pre-Proposal Conference

Conference Date/Time 05/26/20 9:00 AM - 10:30 AM
Conference Address

Mandatory Pre-Proposal Conference: Tuesday, May 26, 2020; ONLINE, starting at 9:00 am – 10:30 am (See Dial-in information in Conference Description) Site Visits: Thursday, May 28, 2020: IN-PERSON; 8:00 am - 1:00 pm

Conference Description

    **PRE-PROPOSAL CONFERENCE & SITE VISITS ARE COMPLETE

Mandatory Pre-Proposal Conference: Tuesday, May 26, 2020; ONLINE, starting at 9:00 am – 10:30 am. Please dial into the meeting using the dial-in information below OR use Microsoft Teams.
Note: if you do not have Microsoft Teams software or the link does not work for you, please use the dial-in information:

Join Microsoft Teams Meeting
https://teams.microsoft.com/l/meetup-join/19%3ameeting_ODI0ZmViODMtYmE0MS00NDRhLWI4ZDgtZDEwMTZmOWZiNzRl%40thread.v2/0?context=%7b%22Tid%22%3a%228d05cdc4-bf69-4e6a-b5d3-428050a7f00f%22%2c%22Oid%22%3a%22a80bf785-2243-40d8-a139-b07397ebbf22%22%7d

Dial-in information:
----------------------
+1 202-753-6714 United States, Washington DC (Toll)
Conference ID: 899 234 098#

Site Visits are Highly Encouraged:

Thursday, May 28, 2020; in-person; 8:00 am – 1:00 pm

DC Water will host a site visit to two (2) sites starting at 8:00 am on the morning of May 28, 2020.

Two locations will be visited in the following order:

  • Anacostia Water Pump Station:  1712 19th St SE, Washington, DC 20020

 We will meet at Anacostia Pump Station at 8:00 am, Thursday, May 28, 2020.  Refer to address to assist with directions to site.

  • Upper Anacostia Pump Station:   708 Anacostia Ave NE, Washington, DC 20019

 Please bring a photo ID for entry into each facility.

Social distancing and the DC Government Department of Health safety guidelines will be followed. Personal Protective Equipment (PPE) including safety shoes, hard hats, safety vest, safety glasses, gloves and face mask coverings should be worn during the site visits. We request that you limit the number of Attendees to two (2) individuals from your company.  (Refer to attachment, "Contractor-Visitor Face Coverings Required Usage 5-18-2020 for acceptable face coverings/masks.)

Interested vendors must RSVP to Angelia.Allison@dcwater.com by 12pm, May 22, 2020 for participation in the Pre-Proposal Conference (Online) on May 26th and the Site Visits (in-person) on May 28th.

In your RSVP (due on May 22nd at 12:00 pm): please include the following:

- List the number of people attending both events, including each name and email address of each person from your company. 

- Complete a "DC Water Visitor Pre-Authorization Form" for each person attending the Site Visits and email each completed form to Angelia.Allison@dcwater.com at this same time.  This will ensure their admittance into the facilities are approved prior to May 28th Onsite in-person site visits.   Refer to form in list of attachments included in RFP documents.

Pre-Site Visits Attachments:

  • DC Water Visitor Pre-Authorization Form – must complete by May 22nd  _ email to: Angelia.Allison@dcwater.com
  • Contractor-Visitor Face Coverings Required Usage 5-18-2020 document - please READ for requirements

 


RFQ Document - You will need the Adobe Acrobat Reader to view the PDF file below. (get Adobe Reader)
Solicitation Documents
RFP Instructions
Attachment A - Scope of Work
Attachment B - Submission Requirements
DC Water Visitor Pre-Authorization Form
Contractor-Visitor Face Covering Requirements as of 5-18-20
Attachment D - Special Provisions
Attachment J - Prevailing Wages Rev 16 12-23-2019
Attachment M - Safety Provisions
Attachment N - Procurement Conflict of Interest Disclosure Form (Annual)
20-PR-DPO-39 Addendum 1
20-PR-DPO-39 Scope of Work rev1
 
DC Water Documents Attachment C - General Provisions
Attachment E - Reps and Certs
Attachment F - Vendor Info
Attachment F - W9
Attachment G - Local Business Enterprise Program
Attachment H - EEO Packet and Affirmative Action Plan
Attachment I - DC Water Works Employment Program
Attachment L - Mid-Atlantic Purchasing Team Rider Clause
 
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